The Applicant/Event Organizer shall be responsible for each of the following items below:
a. Restroom Facilities
The Applicant/Event Organizer is responsible for providing adequate restroom and hand washing facilities as required by the Bartholomew County Health Department. Failure to do so may result in the loss of the security deposit.
a.i.1 Planned use of The Commons restrooms or restrooms belonging to private businesses is not an acceptable plan and does not provide an adequate number of facilities.
a.i.2 A minimum of 1 port-o-let per 500 attendees should be a provided.
a.i.3 Port-o-lets must be placed in designated areas as shown on the Detailed Site Plan and approved by City Engineering.
a.i.4 Port-o-lets should be delivered at the latest date and time possible prior to the event, and removed within 24 hours of the close of the event.
a.i.5 Self-Contained hand washing facilities are required if food is served. Hand washing facilities should be delivered at the latest date and time possible prior to the event, and removed within 24 hours of the close of the event.
b. Trash Receptacles
The Applicant/Event Organizer is responsible for providing adequate trash and recycling receptacles for the event.
b.i.1 The use of the existing City trash receptacles is not an acceptable plan. Existing City trash receptacles must be covered up with a trash bag to prevent use.
b.i.2 Please contact the Department of Public Works at 812.376.2508 to formulate a suitable plan. Failure to do so may result in the loss of the security deposit.
c. No Parking Signs
The Applicant/Event Organizer is responsible for providing personalized “No Parking” signs for events with expected attendance over 1000.
c.i.1 Event logo or name shall be included on signs.
c.i.2 The date and time of the restriction should be clearly visible on the signs.
c.i.3 The Applicant/Event Organizer is responsible for contacting the City Traffic Department and working with them to coordinate installation of the No Parking signs.
d. Additional Permitting
All applicable permits are the responsibility of the Applicant/Event Organizer.
Permits include, but are not limited to:
di.1 Bartholomew County Health Department Event Organizer’s Permit
d.i.2 Indiana State Excise Police Request to Cater
d.i.3 Indiana Homeland Security Entertainment Permit and/or Tent Permit Certification
e. Contact the City of Columbus Fire Department
The Applicant/Event Organizer must contact CFD to discuss the proposed event and applicable fire code regulations.
e.i.1 Call CFD Administration at (812) 376-2679
f. Contact the City of Columbus Police Department
The Applicant/Event Organizer must contact CPD to discuss the proposed event.
fi.1 Call the Public Relations Officer at (812) 376-2605.
f.i.2 The Public Relations Officer or assigned designee shall make note of the event.
f.i.3 If alcohol is going to be served, a copy of the excise permit must be provided to CPD.
g. City of Columbus Spill Response Plan
g.i.1 Review and familiarize yourself with the City of Columbus Spill Response Plan.
g.i.2 After BOW approval, submit the signed Spill Response Plan to City Engineering, within 15 days.
g.i.3 A spill kit is available from The Commons on-call maintenance staff. Please call (812) 343-9101 if you need the spill kit during your event.
g.i.4 If there is a spill during the event, visit City Engineering on the 1st business day after such event and complete a City of Columbus Spill Report Form.
h. Event Safety and Security Plan
h.i.1 Review the Downtown Columbus Event Safety and Security Plan.
h.i.2 After BOW approval, submit a completed Downtown Columbus Event Safety and Security Plan to City Engineering, within 15 days.
h.i.3 The Applicant/Event Organizer shall keep a copy on-site during the event.
i. Event Set Up on 4th Street
i.i.1 The Applicant/Event Organizer must assign a minimum of 2 volunteers each, per section of 4th Street to assist during the set-up of the event. These volunteers will specifically guide vehicles into and
out of the festival area/4th Street as booths, stages and equipment are placed. The Applicant/Event Organizer must provide the volunteer names on the Safety and Security Plan. Authorized City personnel must be able to locate/contact the volunteers during event set-up.
j. Small Events (less than 100)
j.i.1 The Engineering staff has the discretion to review the size and nature of an event and modify any of the policy requirements to more applicably fit the event/situation.